Electronic Forms

Finally, your questions are answered.

1. What are electronic forms? An electronic form is an on screen image of a paper form. Electronic forms are the most effective way to process your information. Electronic forms are the future of forms processing because of what they do for us. First of all they take the frustration out of form filling. The only disadvantage of electronic forms is what do we do with all the old typewriters?

2. Why use electronic forms? There are many benefits for companies to stop using pre-printed forms and leap into the future with electronic commerce.

Save time- Manual data entry on preprinted forms can be a very time consuming and frustrating experience. Typewriters are a thing of the past, and electronic form technology is the future.

Save money- Preprinted forms are very expensive. Some corporations spend thousands of dollars every year purchasing preprinted forms. Now companies have the option to stop purchasing pre-printed forms and purchase a software package that prints unlimited number of forms.

Save storage space- We all know the quantity option of purchasing pre-printed forms, "The more you purchase, the cheaper they are." Going by this rule, businesses could easily end up purchasing 5,000 copies of each form. Where are these forms stored? Probably all over the office. With electronic forms, you only print what you need.

Increase productivity- By using software automation productivity is increased. Eliminating the need to manually fill in form fields over and over again will save time. Our software is a single entry system that stores information in databases and places the information in the right field every time.

Information is entered once, reducing data entry errors- The old-fashioned way of data entry involves the frustration of trying to line up a form in a typewriter, and at times retyping the same information day after day. With the SoftForms product line, all your informaion will be databased and retrieval is easy.

3. How will electronic forms benefit you? When you automate your form processing, you will instantly see the benefits of the electronic age. Your form filling time will decrease the more you use the software. This time saving is a result of your data being stored into databases, retrieved when needed, and never retyped. Databased information eliminates the errors of manual form filling, which saves time and money.

4. How have electronic forms benefited others? Lets take a look at a Multi-Jurisdiction Police Department and their use of CAPS (Criminal Arrest Processing System). Arrest paper work at its best is a tedious process. Officers must fill in a variety of forms & cards, all of which have to be 100% accurate. The problem facing this police department was that its officers were required to complete arrest paper work for Federal, two states and 9 local jurisdictions.

The department processed all arrest paperwork on typewriters. The arrest process was cumbersome, confusing and complicated. The end product, the arrest paper work, was often inaccurate. It required a great deal of officer's and commander's time. It wasted many forms and the data had to be retyped into the department's CAD system for electronic filing to the crime statistic.

The Police Commissioner wanted the problem resolved and assigned a committee to study and make recommendations. The committee consisted of individuals from the Police Commissioners Office, Management Information Services (MIS)

5. What it takes to create electronic forms. Creating electronic forms is a multi-part process that takes up to 24 hours to complete a single form. First we must design the form on the computer in a vector environment. Then we must map the form, which measures the field locations and legths.

6. The future of forms processing. The era of electronic forms processing is only beginning and FormSoft is the innovator leading the way. In the years to come you will see us continue in developing the truly paperless office.

7. Click here to view our "Bills of Lading" electronic form